Conference Menu

Poster presentations

Poster boards with push pins and Velcro will be provided. Each poster board is 8 feet wide by 4 feet high, the dimensions of your poster must be less than those of the poster boards.

The poster sessions are from 5:15 – 7:30 PM ET on Monday, Oct. 7 and 5:30 -7:30 PM ET on Tuesday, Oct. 8.

Posters can be installed starting at 11:00 AM ET on Monday, Oct. 7. In order to be easily located by presenters, posters will be organized by abstract ID number. Presenters should attend their posters during their poster session. Posters cannot be left up between Monday and Tuesday. If they are not removed immediately following each poster sessions, they will be discarded.

Oral presentations

Presenters should report to their designated session room 10 minutes before the start of the session to meet the session chair and have their presentation uploaded to the computer supplied in the session room. The volunteer in the room will assist with uploading your presentation for you.

All presenters should aim to budget time for a 5-minute question period at the end of their presentation, whether it is 15, or 30 minutes long.

The conference will supply computers equipped with USB ports. Authors must bring their presentation on a USB memory key (flash drive) to the room where their presentation is being given to preload it on the presentation laptop. Authors are free to use their own laptop for their presentations but must ensure compatibility with the LCD projector prior to the start of their session. The computers will be running Windows 10 with MS Office 2019 and the latest version of Acrobat Reader. If authors are using a Mac laptop, please ensure to bring an adapter.

Speaker ready room

Presentations should be tested in the Speaker Ready Room (Wellington Room) to ensure that they are compatible with the equipment. No other software will be available for authors to use on the supplied computers. If authors wish to run other software, they will need to bring their own laptops for the presentation.

The Speaker Ready Room is equipped with audio-visual equipment to preview your presentation and will be available during the following dates and times:

Monday, Oct. 7 7:00 AM – 5:00 PM ET

Tuesday, Oct. 8  7:00 AM – 5:00 PM ET

Wednesday, Oct. 9    7:00 AM – 2:00 PM ET