Is the CCCE (Chemistry Conference and Exhibition) 2022 being held in-person or virtually?
- The CCCE 2022 will be held in-person in Calgary, AB at the Calgary TELUS convention centre.
I’ve received my acceptance, what now?
We look forward to having you participate in the CCCE 2022 technical program. Once you have received your acceptance to the conference, here are the next steps.
- Review important documents: Information for presenters includes information about the presentation format and relevant conference policies.
- Confirm the date and time of your presentation: If you are delivering multiple presentations in the technical program, ensure there are no conflicts between the presentations.
- Register for the conference: In-person registration is required for all presenters.
- Share the news! Share that you will be presenting at the CCCE 2022 on social media and start connecting with other attendees of the conference using the hashtag #CCCE2022.
When will the scientific program be available?
- The scientific program is available now.
What is the registration deadline?
- CCCE 2022 will not have a hard registration deadline; general attendees will be able to register at any time leading up to and throughout the event at a higher rate after the early-bird deadline.
I am no longer interested in attending the CCCE 2022, can I receive a registration fee refund?
- Written cancellation must be received by the CSC no later than Friday, May 20, 2022, to qualify for a refund. A $50.00 administration fee will apply. After May 20, 2022, there will be no refunds. To cancel a registration, contact us at the conference inbox.
What is Abstract+?
- Abstract+ is a new initiative created by the CSC to increase public access to research. By selecting the Abstract+ option below your accepted abstract text will be indefinitely included in the CCCE scientific program. You can select to participate in Abstract+ through your registration.
What is Virtual-only Registration?
- Virtual-only attendees will only have access to the plenary lectures, and the opening ceremony. The opening ceremony and plenary lectures will be available via livestream and recordings, for both the lectures, and the Q&A. Anyone who attends the conference in-person will also have access to view the recordings and livestream of the of the plenaries.
Presenters do not have the option to attend a virtual-only event. All presentations must be given in-person.
I have submitted an abstract and been accepted, can I present virtually?
- Unfortunately, CCCE 2022 does not offer virtual presentations. All presentations must be given in person.
My abstract has been accepted; do I have to register?
- Yes, in-person registration is required for all presenters.
How do I edit my abstract?
- Please click the link to your CIC profile home, log in to your CIC profile with the same email address and password that you used to submit your abstract
- Click on the CCCE 2022 – abstract submission portal
- Please navigate on the website to the edit abstract button. Here you will have the ability to change your abstract text, title, authors, and contact information
I submitted my abstract, but no longer want to attend. How do I withdraw my abstract?
- To withdraw your abstract please email the conference inbox, including your name and abstract ID number.
I submitted an abstract but can’t remember my account information.
- If you have forgotten your password, go to your CIC profile home and please click “Reset Password”.
- If you have forgotten your password and username, please email the conference inbox, including your name and abstract ID number.
I have been accepted for an oral presentation, what now?
- Oral presentations will be given live and in-person.
- Oral Presentations should be a maximum of 20 minutes (for select invited speakers 40 minutes), accounting for a short question period during this time.
- The time and date of the presentation was included in your abstract acceptance email. You can also find this information by searching for your name in the speaker’s section of the conference program or in the CIC profile home by clicking on CCCE 2022 – abstract submission portal
I am presenting a poster, what do I need to know to present?
- Poster boards (with push pins and Velcro) will be provided. Each poster board is 8 feet wide by 4 feet high. The dimensions of your poster must be less than those of the poster boards. Please see the Information for Presenters for more details.
Can I record my presentation?
- No, the use of any device to capture images (e.g., cameras and camera phones) or sound (e.g., tape and digital recorders) or stream, upload, or rebroadcast speakers or presentations is strictly prohibited.
I have secured a sponsor for my division/symposium, what now?
- When the sponsorship agreement has been reached with the division, The Chemical Institute of Canada (CIC) must be informed of the arrangement and any necessary recognition to be posted to the conference website or technical program. Ideally, symposium sponsors should register their sponsorship through the sponsorship portal, which will allow the CIC to manage the deliverables and prepare the proper invoices for symposium sponsors.
One of our invited speakers is not a CSC member, how do they submit their abstract?
- Invited speakers need to create a profile to submit their abstract. Both members and non-members can create these profiles. Please click here to create a profile. As part of the abstract submission process, invited speakers are prompted to indicate if they are invited to submit an abstract. If the invited speaker prefers not to create a profile, you may submit their abstract for them, please include their email as a point of contact.
How do I edit an abstract?
- The primary author of the abstract can log in to the abstract submission portal for CCCE using the same account as they submitted the abstract. Alternatively, you can contact the CCCE 2022 conference inbox to request an edit to abstracts, please include the abstract ID number in this email.
How do I move an abstract?
- Contact the CCCE 2022 conference inbox to request an abstract to be moved to another symposium if you feel it fits better or does not have enough capacity in your symposium and think the abstract can also be suited to another symposium.
How do I accept or reject an abstract?
- In the review module, you can log in using your credentials, and here you will be able to accept or reject abstracts. To do so, select the conference from the dropdown to begin the review process. This will present you with a list of abstract IDs you have access to review. Click on the abstract ID and scroll to the bottom of the page where you will be presented with several options. Please do not click “Review and Send” as all abstract acceptances will be sent out on the same day by The Chemical Institute of Canada staff.
How do I delete a session?
- Contact the conference inbox to request a session deletion within XCD. Any abstracts within the session will need to be moved to active sessions or rejected.
How do I submit abstracts after the deadline has passed?
- Speakers are welcome to submit abstracts to the abstract submission portal after the abstract submission deadline. However, there is no guarantee that their abstract will be reviewed after the deadline has passed.
What do I do with abstract withdrawal requests?
- Please send withdrawal requests to the conference inbox.
I am interested in learning more about the sponsor and exhibitor opportunities at CCCE 2022
- To learn more about our community of sponsors and exhibitors, please visit Partner with us.
What is the sponsorship & exhibition enrollment deadline?
- There is no deadline for sponsorship enrollment. Please note that as we approach the start of the conference, we are unable to include new sponsors on print materials that have already been ordered.
- Interested businesses who wish to enroll as an exhibitor at the CCCE conference must submit their full payment and accompanying collateral items to the conference inbox, no later than May 4, 2022.
What is an accessible presentation?
- An accessible presentation, whether it’s a talk or a poster, is a presentation created to enable everyone to see well, hear well, and understand the information presented.
Why should I make my presentation accessible to all?
- By following simple guidelines, you can ensure that no one is left out. Accessible presentations are inclusive to all and respect every attendee’s needs.
How can I prepare an accessible presentation?
- When preparing your slides for your talk or your poster using PowerPoint (the preferred software for the conference):
1. Make text and visuals big enough to be read even from the back of the room.For oral presentations, we recommend not using font size smaller than 30.
2. Use a sans serif font face, such as Calibri or Arial.
These font faces are easier to read from a distance. The letters appear less crowded for people with dyslexia.3. Minimize the amount of text on each slide and poster.
This should keep the focus of the audience on what you are saying, rather than just reading. If following the first guideline and you uses a larger font size, this won’t be an issue.4. Make certain that colour is not the only mean to convey your information.
People who have low vision or are colour-blind might have some difficulty grasping the information.5. Be mindful of having sufficient contrast between colours.
This includes having sufficient contrast between the text and colour of the background, and between colours in graphs. We recommend using a white background with black text. While this choice seems very boring, it provides the highest contrast in colour for most room settings. Regarding graphs, avoid yellow, lime, and cyan colours, as these colours are hard to see from far depending on the lighting condition in the room. Similarly, avoid combining green and red to convey information, as most colour-blind people have difficulty distinguishing between these colours.6. For oral presentations, be mindful when using motion or animations.
While animating a block of text in an oral presentation might help the audience to engage with the content, flying letters and/or images from all corners can be very distracting for some people. You should always ask yourself: will the motion make the information easier to understand? If the answer is no, you should probably refrain from using it.7. Make your graphic as simple as possible, avoid presenting complex charts or tables, and don’t forget to add a meaningful legend.
People might get lost trying to understand unnecessary information, which ultimately will lead to disengagement with the content you are presenting.8. Provide bullet point summary of takeaway messages/claims conveyed by graphics.
This summary will keep your audience engaged and improve understanding of the content.
How can I give an accessible presentation?
- When presenting your work as an oral presentation or a poster, you can make sure it is accessible to all by following these simple guidelines:
1. Speak clearly.
By reducing your speech speed, your audience can better understand you and keep up with your presentation.2. Use simple language.
Avoid the use of jargon, acronyms, and idioms to ensure people outside your field of research can engage and learn from your presentation. When avoiding it is impossible, make sure to briefly define the non-obvious terms.3. For oral presentations, use a microphone.
You should use a microphone, even if you are in a small room. Using a microphone will allow everyone in the room to hear you clearly. Don’t forget that if you ask: “Can everyone hear me OK?,” some people might be uncomfortable saying they cannot.4. For oral presentations, we ask that you enable the subtitle feature in PowerPoint (see below on how to do it).
The use of subtitles will allow people who are hard-of-hearing to follow your presentation.5. For oral presentations, describe pertinent parts of graphics, tables, schemes, chart, and videos before playing them.
This simple action will help people with lower vision to grasp the information you are trying to convey.6. Cover all displayed text.
It doesn’t mean you should read your slides or poster words for words. However, you should cover all the information provided on your slides or poster.7. For poster presentation, avoid crowding around a poster.
If you see already that several people are in front of a poster, you should consider coming back to it a bit later. There are many more to look at during the conference. Clustering of people in front of a poster is blocking the passage for others.
For oral presentations, how can I enable the subtitle feature in PowerPoint?
This feature is available in Office 365 for both Mac and PC, as well as PowerPoint for the web. To enable this feature, go on the Slide Show ribbon bar and select Subtitle Settings.
In the setting, you can choose both the Spoken Language and the Subtitle Language. We recommend that you choose English, as this is the official language of the conference
The position of the subtitle can also be selected; we recommend using the default setting Below Slide.You can modify the appearance of the subtitles, such as increasing the font, choosing the background colour, etc. To alter the appearance settings in Windows, go to Subtitle Settings > More Settings. For Mac users, go to Subtitle Settings > System Caption Preference.
Finally, to have the subtitles starting when your Slide Show presentation start, from the ribbon Slide Show, you can navigate and select Always Use Subtitles.
Did we miss your question? Contact The Chemical Institute of Canada staff and we will answer your inquiry as soon as possible.
