Guidelines for presenters
Presenters are encouraged to review the following in order to prepare for CCEC 2020.
Presenters will be able to record their presentation directly in the virtual platform using the following steps:
- Log into the Conference Speaker Portal.
- Find your abstract/presentation and click the Record Presentation button.
- A new window will appear and have a small guide for you to follow.
- Presenters will have the option to include video of themselves of not
- It is advised prior to the start of your screen recording that you close all other unrelated applications and windows with any personal or private information.
Alternatively, participants can use their own self-recording software such as PowerPoint and upload the recording into the platform.
Presenters should record and upload their presentions to the virtual platform between September 28th and October 14th. Failure to upload your presentation by October 14th will result in the withdrawal of your abstract from the CCEC 2020 program.
Please contact us at CCEC@cheminst.ca if you have exceptional circumstances.
Tips for recording:
- Record in a quiet, distraction-free area, if possible.
- Ensure you are using a strong Wi-Fi connection or a hardline internet connection.
- Use a good quality headset or stand alone microphone. If possible, avoid using the default microphone within your computer.
- Do a test recording and ensure the audio and video are of good quality.
Technical sessions containing pre-recorded presentations with slides and audio/video will be available for a duration of the CCEC 2020 conference. Content will be released in blocks across the poster session to allow presenters and participants alike to better plan their conference experience.
For the e-poster presentations, presenters will be given the option to present a 3-minute FLASH TALK to accompany their high-quality PDF poster. These pre-recorded flash talks can include exerpts of your high-quality poster in the form of a powerpoint presentation or a high-level walkthrough of the PDF of the poster when recording. Posters will be allocated a 30-minute block where we ask speakers to be present in their virtual office (i.e., video chat room) to engage and discuss their presentation with participants.
While we highly encourage all presenters to be available to participate in their virtual Q&A should you be unable to attend, participants will be able to interact with a message-based discussion between participants and presenters available for the duration of the event.
Should your on-demand poster presentation exceed the maximum time restriction, you will be contacted and asked to re-upload the presentation. Additionally, presenters will be able to upload any supporting content (e.g., PDF of slides, list of related readings, etc…)
Technical sessions containing pre-recorded presentations with slides and audio/video will be available for a duration of the CCEC 2020 conference. Content will be released in 2-hour blocks across the event to allow presenters and participants alike to better plan their conference experience.
All presenters should aim to budget time for a 5-minute question period at the end of their presentation (pre-recorded PowerPoint presentations with video/audio accompanying) whether their allocated time slot is 20 or 40 minutes long. This live Q&A will be facilitated in the presentation’s integrated virtual office (i.e., video chat room). These virtual offices will be restricted to 16 participants at a time.
While we highly encourage all presenters to be available to participate in their virtual Q&A, should you be unable to attend, participants will be able to interact with a message-based discussion between participants and presenters available for the duration of the event.
Should your on-demand presentation exceed the maximum time restriction, you will be contacted and asked to re-upload the presentation. Additionally, presenters will be able to upload any supporting content (e.g., PDF of slides, list of related readings, etc…)
The Canadian Chemical Engineering Conference (CCEC) is Canada’s national premier chemical engineering conference hosted annually by the Canadian Society for Chemical Engineering (CSChE). The CSChE is committed to providing a safe, productive and welcoming environment for all participants. The conference provides an excellent opportunity for members and meeting attendees to connect, learn and expand and grow their careers.
At all times, meeting attendees, volunteers and staff should act in accordance with the CIC Code of Ethics, dedicating themselves to the highest standards of personal honour and professional integrity, extending fairness and loyalty to associates, employers, subordinates and employees, and accepting and defending the primacy of public well-being. This applies to all meeting-related events, including those sponsored by other organizations held in conjunction with CSChE and CIC events, in public or private facilities.
We all play a role in fostering a positive environment of trust, respect, open communication and ethical behaviour.
- Being respectful of all individuals involved in the meeting including attendees, volunteers, management, coordinative, and other contracted roles.
- Being respectful of rules and policies of the meeting venue and other contracted or event-related facilities.
- Supporting a shared, inclusive, positive and respectful environment for all. Making every effort to be:
- professional, considerate, and collaborative;
- conscious of critiquing ideas, and not individuals;
- respectful of each other in conversation, during oral and poster presentations, and during group and social events.
- Accepting that disruptive, harassing or other inappropriate statements or behaviour toward an individual is unacceptable.
Being mindful of your surroundings at all times.
- Observing and reporting dangerous situations or of someone in distress, e.g. calling 911, notifying event security.
- Not engaging in unacceptable behaviour*.
* Examples of unacceptable behavior:
- Disruption or obstruction of any meeting activity or at any affiliated group and social events;
- Physical or verbal harassment, including sexual harassment, bullying, discrimination in any form, or abuse of any attendee;
- Intimidation, threats or coercion;
- Conduct or knowingly creating a condition that threatens or endangers the health or safety of any person;
- Conduct that is, or is reasonably seen to be, humiliating or demeaning to another person;
- Aiding or encouraging others to act in a manner prohibited under these guidelines;
- Verbal comments based on gender, sexual orientation, disability, physical appearance and dress, body size, socioeconomic status, education background, marital status, and personal characteristics protected under the Charter of Rights and Freedoms (race, religion, national origin); inappropriate use of nudity and/or sexual images in public spaces or in presentations; threatening, stalking, and unnecessary touching of any attendee at the event or meeting, including speakers, volunteers, staff, service providers, and guests; unwelcome sexual advances; requests for sexual favours; and harassment intended and communicated in a joking manner.
The capturing of images, sounds or stream, downloading, or rebroadcasting of technical session (oral or poster) speakers or presentations is strictly prohibited within the CCEC Virtual Events platforms. Additionally, taking photos of a person giving a presentation of any kind without the explicit permission of the presenter.
Share that you will be presenting at the CCEC 2020 on social media and start connecting with other attendees of the conference. Posting on social media? We encourage you to use the following graphics and hashtag #CCEC2020.