Guidelines for presenters
Presenters are encouraged to review the following in order to prepare for CCEC 2020.
Poster boards (with Velcro dots) will be provided. Each poster board is 8 feet wide by 4 feet high. The dimensions of your poster must be less than those of the poster boards.
The poster session is from 17:30–19:00 on the evening of Monday October 25. Posters may be installed beginning at 9:00 on Monday. All posters must be up by 12:00 (noon). Presenters should be in attendance at their posters between 17:30-19:00. Posters must be removed immediately following the poster session on Monday. Posters that are not removed will be discarded.
Presenters should report to their designated session room 10 minutes before the start of the session to meet the session chair and to have their presentation uploaded to the computer supplied in the session room or prepared on their own laptop. The volunteer in the room will upload your presentation for you.
All presenters should aim to budget time for a 5-minute question period at the end of their presentation whether it is 20 or 40 minutes long.
Authors must bring their presentation on a USB memory key (flash drive) to the room where their presentation is being given to preload it on the presentation laptop. Authors are free to use their own laptop for their presentation, but must ensure compatibility with the LCD projector prior to the start of their session. The computers will be running Windows 7 with MS Office 2016 and the latest version of Acrobat Reader.
Presentations should be tested in the Speaker Ready Room (Level 2 Green Room) to ensure that they are compatible with the equipment. No other software will be available for authors to use on the supplied computers. In the event that authors wish to run other software, they will need to bring their own laptops for the presentation
The Canadian Chemical Engineering Conference (CCEC) is Canada’s national premier chemical engineering conference hosted annually by the Canadian Society for Chemical Engineering (CSChE). The CSChE is committed to providing a safe, productive and welcoming environment for all participants. The conference provides an excellent opportunity for members and meeting attendees to connect, learn and expand and grow their careers.
At all times, meeting attendees, volunteers and staff should act in accordance with the CIC Code of Ethics, dedicating themselves to the highest standards of personal honour and professional integrity, extending fairness and loyalty to associates, employers, subordinates and employees, and accepting and defending the primacy of public well-being. This applies to all meeting-related events, including those sponsored by other organizations held in conjunction with CSChE and CIC events, in public or private facilities.
We all play a role in fostering a positive environment of trust, respect, open communication and ethical behaviour.
- Being respectful of all individuals involved in the meeting including attendees, volunteers, management, coordinative, and other contracted roles.
- Being respectful of rules and policies of the meeting venue and other contracted or event-related facilities.
- Supporting a shared, inclusive, positive and respectful environment for all. Making every effort to be:
- professional, considerate, and collaborative;
- conscious of critiquing ideas, and not individuals;
- respectful of each other in conversation, during oral and poster presentations, and during group and social events.
- Accepting that disruptive, harassing or other inappropriate statements or behaviour toward an individual is unacceptable.
- Being mindful of your surroundings at all times.
- Observing and reporting dangerous situations or of someone in distress, e.g. calling 911, notifying event security.
- Not engaging in unacceptable behaviour*.
* Examples of unacceptable behaviour include:
- Disruption or obstruction of any meeting activity or at any affiliated group and social events;
- Physical or verbal harassment, including sexual harassment, bullying, discrimination in any form, or abuse of any attendee;
- Intimidation, threats or coercion;
- Conduct or knowingly creating a condition that threatens or endangers the health or safety of any person;
- Conduct that is, or is reasonably seen to be, humiliating or demeaning to another person;
- Aiding or encouraging others to act in a manner prohibited under these guidelines;
- Verbal comments based on gender, sexual orientation, disability, physical appearance and dress, body size, socioeconomic status, education background, marital status, and personal characteristics protected under the Charter of Rights and Freedoms (race, religion, national origin); inappropriate use of nudity and/or sexual images in public spaces or in presentations; threatening, stalking, and unnecessary touching of any attendee at the event or meeting, including speakers, volunteers, staff, service providers, and guests; unwelcome sexual advances; requests for sexual favours; and harassment intended and communicated in a joking manner.
No taking photos or recording of oral or poster presentations without the explicit permission of the presenter.
No taking photos of a person giving a presentation of any kind without the explicit permission of the presenter.