Conference Menu

Information for presenters

Oral presentations will include a pre-recorded video presentation and a live discussion with other speakers and attendees of the session.

Oral presentations need to be pre-recorded using Zoom, PowerPoint, KeyNote, or Teams before the conference, and uploaded to the virtual conference platform as an mp4. The deadline to upload oral presentations to the conference platform is Jul. 26, 2021.

Presentations should be a maximum of 15 minutes. Select invited speakers have been asked to provide 30 minute presentations. If your video presentation exceeds the maximum time restriction, we will contact you and ask you to re-record and upload the presentation. You will also have the option of uploading supporting materials, such as PDFs and slides, to supplement your presentation.

Read Recording Best Practices for more information on recording and uploading your presentation.

Video presentations will be available to attendees one week prior to the opening of the conference, and for the duration of the event.

Each session will be complemented by a live, Q&A-style discussion during the week of the conference. The time and date of the discussion for your session was included in your abstract acceptance email. You can also find this information by searching for your name in the speakers section of the conference program.

These live discussions will bring together up to 10 speakers, depending on the number of speakers in the session. They will provide an opportunity to answer questions from attendees, discuss your work with like-minded peers, and build connections. Live discussions will occur over Zoom. You will be able to access the live discussion session through the conference platform. Access to the Zoom Meeting room will be provided 15 minutes prior to the start of the discussion time. As a presenter you should rename yourself as “Speaker – NAME,” during the live discussion.

We highly encourage all presenters to be available to take part in their live discussion session. If you can’t attend, you will be able to interact with conference attendees using a participant and presenter message board, available for the duration of the event.

Attendees are encouraged to review the on-demand content in the symposium prior to attending the live discussion sessions to prepare questions for the speakers.

Visit the conference speaker portal to upload your presentation.

Poster presentations will include a high-quality PDF poster, an optional pre-recorder video flash talk, and a live discussion with conference attendees through Gather.Town.

Posters can be either 4:3 or 16:9.

Posters will be accessible to conference attendees in the main conference platform for the duration of the event. You have the option of pre-recording a one to two minute flash talk to accompany your poster. The flash talk will also be available in the main conference platform throughout the event. The flash talks can include excerpts of your high-quality poster in the form of a PowerPoint presentation or a high-level walkthrough. If your optional flash talk exceeds the maximum time restriction, we will contact you and ask you to re-record and upload the video. You will also have the option of uploading supporting materials, such as PDFs and slides, to supplement your poster.

The deadline to upload posters to the conference platform is Jul. 26, 2021.

Follow the direction for uploading oral presentations in order to upload your poster and your optional flash talk. Read Recording Best Practices for more information.

Presenters will also take part in a 60-minute live poster session hosted through Gather.Town. The time and date of your poster-session was included in your abstract acceptance email. You can also find this information by searching for your name in the speakers section of the conference program. During this time, speakers should be present in Gather.Town to discuss their presentations with conference attendees. Our team will upload your poster to Gather.Town for you.

We highly encourage all presenters to be available to take part in their live discussion session. If you can’t attend, you will be able to interact with conference attendees using a participant and presenter message board, available for the duration of the event.

Visit the conference speaker portal to upload your poster. 

You can use the recording software of your choice to record your presentation. Many presenters opt to use the recording features found within PowerPoint, Keynote, Zoom or Teams and upload their presentation directly to the conference speaker portal as an mp4.

You may also record your presentation directly on the virtual platform using the following steps:

  1. Log into the Conference Speaker Portal .
  2. Find your abstract/presentation and click the Record Presentation button.
  3. A new window will appear and have a small guide for you to follow.

Presenters will have the option to include a video of themselves.

Prior to the start of your screen recording, we recommend that you close all unrelated applications, and windows with any personal or private information.

Please upload your presentations to the virtual platform between June 1st and July 26th.

Uploading your presentation in advance of the conference allows our team to review all submissions and ensure no errors have occurred during the recording process. This time prior to the release will also be used to ensure that all presentations meet the time limits. If there are any issues with your presentation, a member of the conference organizing committee will reach out to you to ask you to re-record.

Please contact us if you have exceptional circumstances.

Four recording tips:

  1. Record in a quiet, distraction-free area, if possible.
  2. Ensure you are using a strong Wi-Fi connection or a hardline internet connection.
  3. Use a good quality headset or stand-alone microphone. If possible, avoid using the default microphone within your computer.
  4. Do a test recording and ensure the audio and video are of good quality.

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